Data loss has become a top concern for companies. Dependence on technology created worries about the amount of security that is necessary and what strategies should be used to safeguard digital information. With how prominent technology and digital information now are in the corporate world, backup recovery and data protection are crucial.

The need for backup systems
There are a variety of disaster recovery challenges companies face. According to a study by Axcient, 90 percent of IT leaders have several backup and recovery tools in place, and 60 percent said the systems have functions that overlap each other. However, the learning curve for these tools has proven to be challenging for many employees.

The report noted that out of the 97 percent of respondents who said they experienced a major outage in the past 24 months, only 7 percent were able to recover data within two hours.

"With multiple, disparate, legacy tools for backup and recovery, current solutions are broken," Axcient CEO Justin Moore said. "As a result, users are unable to recover their systems in the event of an IT outage, or even worse, a disaster."

As detailed by ComputerWeekly, Jennifer Burl, Iron Mountain senior product and solutions marketing manager, discussed how businesses can't complete their security plans until they understand how they're storing their data and what they are protecting. Digital information can be stored on local disks, disk-based backup systems or offsite in the cloud. Determining how and where the company will store data is the first step in establishing a backup security plan.

The steps for creating a secure plan
Everyone in the company has to be involved with any backup system. Computer Weekly recommended building a culture in which business data is valued and the possibility of risk is understood. Breaches are no longer just a possibility - they are inevitable, and this needs to be communicated to everyone within the organization.

"Data security is ultimately about people," Burl said. "Every employee must understand the risks and ramifications of data breaches and know how to prevent them, especially as social engineering attacks increase. Talk with your employees about vulnerabilities like cleverly disguised malware web links in unsolicited email messages. Encourage them to speak up if their computers start functioning oddly."

The source went on to mention that many bad technology habits - such as opening unsolicited emails and engaging with other potential sources of malware - often come from home. Educating users to be aware of these bad routines will create a safer office environment. The most common mistakes in cybersecurity stem from human error, Tony Pepper, Egress chief executive, told Computer Weekly. People will always make mistakes, but steps can be taken to limit them.

The basics are still necessary
Many companies believe that the best security out there is the most expensive and complex, but the most efficient way to keep data safe is to continue updating the basic systems already in place. Protection such as firewalls, email encryption and anti-malware software need to be up to date.

"Your network is almost certainly protected by a firewall and antivirus software. But you need to ensure those tools are up-to-date and comprehensive enough to get the job done," Burl told Computer Weekly.

Malware definitions evolve rapidly, and antivirus software has to be updated to keep up with the pace of change. IT teams must be encouraged to also extend these precautions to personal devices that are brought into the workplace.

The critical factors of a data recovery plan
​The CSO blog had a few recommendations for corporations looking to establish a high-quality backup plan. There must be risk assessments conducted for various infrastructures in the organization, and this process includes finding out what forms of communication are most important to the company, such as email, call centers, VPNs and terminal services. Authorization is also crucial to review, as companies must decide who will be able to access the system if a disaster occurs.

Members of the IT department shouldn't be the only ones dealing with a disaster recovery plan - there has to be a specified group of individuals who are working to update and evolve the it in case the worst does happen. This team should work in detail to identify any risks. According to CSO, this includes discovering where water entries are to protect any physical systems with sandbags during a flood.

Computer Weekly added how the data's lifecycle must always be monitored. Any old or obsolete data should be destroyed to discourage any attackers from compromising it, and every piece of information should have a certain length of time determined for its lifespan. The source insisted that companies must forecast the consequences of either a cyberattack or natural disaster. This will keep organizations on their toes and force them to regularly update their technology.

Data is no longer an uncommon characteristic of the corporate world. Every company now uses technology to cycle consumer information, which means they all need to consider creating successful and complex plans to protect their assets.